The Workflow is the heart of your Pictor event — it defines exactly what your guests experience from the moment they step up to the booth until their final output is ready. Using the visual workflow builder, you can design multi-step experiences with media capture, AI processing, surveys, and more.

Note: This feature was previously called "Flow" in older versions of Pictor. It's now called Workflow throughout the app.

The Visual Workflow Builder

When you open the Workflow section of your event, you'll see the visual workflow builder — a node-based editor that lets you design your guest experience step by step.

Every workflow starts with a START node and ends at the final step before output delivery. Between these, you add the steps that make up your event's experience.

[Screenshot: Visual workflow builder with START node and connected steps]

Adding Steps to Your Workflow

Click the + (plus) button between nodes to add a new step. The available step types include:

Media Screen

This is the most common step type. A Media Screen presents content to the guest and optionally captures input. You can configure:

Title — a headline displayed on screen (e.g., "Strike a Pose!")
Subtitle — supporting text beneath the title
Body — additional instructions or descriptive text
Background image or video — set a custom visual for the screen
Tap to proceed — when enabled, the guest taps the screen to advance to the next step. When disabled, the workflow advances automatically (useful for timed screens).

Survey

Add a survey step to collect information from guests before or after their capture. Surveys can include text fields, multiple choice, or custom questions. Responses are saved with the session data and can be viewed in the gallery or exported.

Choose Experience

If your event offers multiple AI experiences (e.g., different styles or themes), a Choose Experience step lets the guest pick which one they want. Each option can have its own preview image and label.

Capture / AI Processing

The capture step is where the camera activates and the guest's photo or video is taken. After capture, AI processing runs according to your selected template (if applicable). This is where tokens are consumed.

Templates

Templates define the AI experience applied to captured media. When setting up your workflow's capture step, you select from your available templates. Each template specifies:

The AI model and style to apply
Output format (still image, video, GIF, etc.)
Resolution and quality settings

You can browse and select templates from the template gallery, or create custom templates if your plan supports it.

[Screenshot: Template selection in workflow builder]

Workflow Order and Flow

The standard event flow in Pictor follows this general sequence:

START → Media Screen(s) → Choose Experience → Survey (optional) → Capture / AI Processing → Output Preview → Sharing → END

You can rearrange steps by dragging them in the builder. Not every step type is required — a simple event might just have START → Capture → Sharing, while a more elaborate setup could have multiple Media Screens, a survey, and an experience chooser.

Saving and Loading Workflows

The toolbar at the top of the workflow builder includes options to:

Save — saves your current workflow to the event. Always save before launching.
Load — load a previously saved workflow. This is useful if you have a standard setup you reuse across events.
Customize appearance — adjust the visual styling of your workflow screens (colors, fonts, branding).

Tip: Build a "master workflow" for your most common event type, save it, and load it as a starting point for new events. This saves significant setup time.

Testing Your Workflow

Before going live, always test your workflow:

Save your workflow.
Go to Event Settings → Launch Pad.
Use Simulate to preview the workflow without consuming tokens.
Use Test to run the full experience (including AI processing) and verify the output looks correct.

This catches issues with screen order, missing content, or template configuration before guests arrive.

Tips for Great Workflows

Keep it concise. Guests at live events don't want to tap through 10 screens. Aim for 3–5 steps total for the best guest experience.
Use clear, brief text. Titles and subtitles should be scannable in seconds — think "Smile!" not "Please look directly at the camera and smile for your photo."
Preview on the target device. What looks great on a laptop may need adjustments on an iPad. Always simulate on the actual device you'll use at the event.
Limit experience choices. If using a Choose Experience step, 2–4 options is the sweet spot. Too many choices slow guests down.