Overview This guide walks you through creating your first event in Pictor — from opening the app to launching your photo booth. Whether you're setting up a quick activation or a fully customized experience, you'll be up and running in minutes. # Step 1: Open the App and Sign In Launch the Pictor app on your iPad and sign in with your account credentials. Once logged in, you'll land on the **Events** screen, which shows all your upcoming and past events. *[Screenshot: Events screen showing list of events with + button visible]* # Step 2: Create a New Event Tap the **+** button to create a new event. You'll be asked to choose between two creation modes: * **Simple Mode** — Sets up a ready-to-go event with smart defaults. Perfect for getting started quickly or when you don't need heavy customization. You can always switch to Advanced Mode later. * **Advanced Mode** — Gives you full control over every detail: workflow steps, output delivery methods, event security, and more. Best for experienced operators or complex event setups. If this is your very first event, **Simple Mode** is a great place to start. You can always customize further once you're comfortable. *[Screenshot: Mode selection screen showing Simple and Advanced options]* # Step 3: Enter Event Details Fill in the basic information for your event: * **Event Name** — Give your event a clear, recognizable name (e.g., "Sarah & Tom's Wedding" or "Acme Corp Holiday Party"). * **Client Name** — The name of the person or company you're running the event for. This helps you organize events and filter them later. * **Start and End Dates** — Set when the event begins and ends. These are used for scheduling and analytics. * **Description** (optional) — Add any notes for yourself or your team about the event. *[Screenshot: Event details form with name, client, and date fields]* # Step 4: Set Up Your Workflow The **Workflow** is the heart of your event — it defines what your guests experience from the moment they step up to the booth. ## Simple Mode In Simple Mode, Pictor sets up a default workflow for you. You'll typically just need to pick a template (the AI style or effect you want to use), and you're ready to go. The app handles the screen flow automatically. ## Advanced Mode In Advanced Mode, you'll use the **Visual Workflow Builder** — a drag-and-drop editor where you design the exact sequence of screens your guests will see. Every workflow starts with a **START** node, and you add steps from there: * **Media Screen** — A welcome or instruction screen with a title, subtitle, body text, and optional background image. You can set it to advance on tap or after a timer. * **Choose Experience** — Lets guests pick from multiple AI experiences or templates. * **Survey** — Collect guest info or feedback before or after the capture. * **Capture / AI Processing** — The main photo or video capture step, which runs the AI template you've selected. You can also choose from pre-built workflow templates to get a head start, then customize from there. *[Screenshot: Visual Workflow Builder showing START node with connected steps]* For a full deep-dive into workflows, see [Workflow Settings In-Depth](https://support.pictor.pro/en/articles/10560960-workflow-settings-in-depth "https://support.pictor.pro/en/articles/10560960-workflow-settings-in-depth"). # Step 5: Choose Your Output Delivery **Output Delivery** controls how guests receive their photos and videos after the experience. Common options include: * **Sharing Station** — Guests email, text, or scan a QR code to get their content on a secondary device. * **Printing** — Send outputs directly to a connected photo printer. * **Virtual Booth** — Share a link so remote guests can participate from their own devices. * **Dropbox** — Automatically back up all outputs to a Dropbox folder. You can enable multiple delivery methods for the same event. In Simple Mode, the Sharing Station is enabled by default. *[Screenshot: Output Delivery panel showing available delivery methods]* For full details on every delivery method, see [Output Delivery In-Depth](https://support.pictor.pro/en/articles/10560970-output-delivery-in-depth "https://support.pictor.pro/en/articles/10560970-output-delivery-in-depth"). # Step 6: Review and Save Once your event details, workflow, and output delivery are configured, save your event. You'll land on the **Event Dashboard**, which is your command center for the event. From the dashboard, you can jump back into any section to make changes — Event Settings, Workflow, or Output Delivery — at any time before or even during the event. *[Screenshot: Event Dashboard showing the three main sections]* # Step 7: Test Before You Go Live Before your event, always run a test to make sure everything works as expected. From the **Control Panel**, you have three launch options: * **Simulate** — Runs through the guest workflow on-screen without using any tokens. Great for checking your screen flow and layout. * **Test** — Runs the full experience including AI processing, but uses a test token so you can verify the actual output quality. * **Virtual** — Launches a virtual booth you can access from any device via a shareable link. Useful for remote walkthroughs or client approvals. Use **Simulate** first to verify the flow, then **Test** to confirm the AI output looks right. *[Screenshot: Control Panel showing Simulate, Test, and Virtual launch buttons]* # Step 8: Launch Your Photo Booth When it's showtime, head to the **Control Panel** and tap **Launch Photo Booth**. Your iPad will enter the guest-facing experience, and you're live! While the booth is running, the Control Panel tracks: * **Session count** — How many guests have used the booth so far. * **Active status** — Whether the booth is currently running. * **QR code** — A scannable code guests can use to access the virtual booth or sharing station. You can also access the Control Panel from a secondary device to monitor the event without interrupting the guest experience. # Tips for a Great First Event * **Start simple** — Use Simple Mode and a single AI template for your first event. You can explore Advanced Mode once you're comfortable. * **Test your workflow** — Always run Simulate and Test before the event starts. Catching issues early saves stress on event day. * **Check your internet connection** — Pictor needs a stable internet connection for AI processing. If Wi-Fi is unreliable at the venue, consider a mobile hotspot. * **Set up printing early** — If you're printing, connect and test your printer well before guests arrive. See [How to Set Up and Use Printing](https://support.pictor.pro/en/articles/12313380-how-to-set-up-and-use-printing-in-pictor "https://support.pictor.pro/en/articles/12313380-how-to-set-up-and-use-printing-in-pictor") for details. * **Keep your iPad charged** — A long event can drain your battery. Keep it plugged in or bring a backup power source. * **Have backup tokens** — Make sure your token balance has enough headroom for the expected number of guests. # Next Steps Now that you've created your first event, explore these guides to get the most out of Pictor: * [Event Settings In-Depth](https://support.pictor.pro/en/articles/10560958-event-settings-in-depth "https://support.pictor.pro/en/articles/10560958-event-settings-in-depth") — Security, data management, and launch options. * [Workflow Settings In-Depth](https://support.pictor.pro/en/articles/10560960-workflow-settings-in-depth "https://support.pictor.pro/en/articles/10560960-workflow-settings-in-depth") — The full guide to the visual workflow builder. * [Output Delivery In-Depth](https://support.pictor.pro/en/articles/10560970-output-delivery-in-depth "https://support.pictor.pro/en/articles/10560970-output-delivery-in-depth") — All delivery methods explained. * [Analytics](https://support.pictor.pro/en/articles/10757511-analytics "https://support.pictor.pro/en/articles/10757511-analytics") — Track session counts, sharing stats, and more. # Need Help? If you run into any issues or have questions, reach out to our support team through the chat widget on [pictor.pro](https://www.pictor.pro "https://www.pictor.pro") or email us at [**support@pictor.pro**](mailto:support@pictor.pro). We're here to help you run a great event!